Notice for Appointment as Director

This is a notice to be submitted under Section 160 of Companies Act, 2013 by a person who wants to be appointed as Director in a Company.

Authorisation Letter for Form DIR-11

This Authorisation Letter is required to be signed by a Foreign Director who has given resignation to the Company and wants to authorise someone else to file Form DIR-11 on his behalf.

Pursuant to Rule 16 of Companies (Appointment and Qualification of Directors) Rules, 2014, when a Director resigns from his office, he shall file Form DIR-11 within 30 days from the date of resignation. However, Director needs to use his Digital Signature to file this form. This rule further provides that, foreign director can authorise practicing professional and other resident Director to file Form DIR-11 on his behalf.

Confirmation Letter about Director's resignation

The Confirmation Letter is issued by a Company to the Director, who has given a resignation from the office of a Director, acknowledging the receipt of Director's resignation and confirming the date of resignation. This letter can be attached in Form DIR-12 as "proof of cessation".

Form DIR-8 - Intimation about Disqualification

Pursuant to Section 164(2) of Companies Act, 2013 read with Rule 14 of Companies (Appointment and Qualification of Directors) Rules, 2014, Every Director shall inform to the Company concerned about his disqualification under sub-section (2) of Section 164, if any, in Form DIR - 8 before he is appointed or re-appointed. 

Intimation Letter to Auditor

Intimation Letter to Auditor is required to be sent by Company to an Auditor informing / intimating them about their appointment by the Company as Statutory Auditor under Section 139 of Companies Act, 2013. This Intimation letter shall be send to Auditor by Company within 15 days from the date of Appointment. 

Form DIR-2 - Consent from Director

Form DIR-2 is required to be furnished by a proposed Director pursuant to Section 152(5) and Rule 8 of Companies (Appointment and Qualification of Directors) Rules, 2014 at the time of following events.

1. Incorporation of Companies - to be submitted alongwith Incorporation application (Click here to prepare incorporation documents online for free)

2. Appointment of Director - to be given by a person before a Company proposes him/her to be appointed as Director by filing Form DIR-12.

Affidavit from Director in terms of rules

This is a format of an affidavit to be signed by authorised Director of a Company with an application for shifting of registered office of the Company from one state to another. 

Affidavit For Enquiry

This is a format of an affidavit to be signed by authorised Director of a Company with an application for shifting of registered office of the Company from one state to another.

Affidavit Verifying the Petition

This is a format of an affidavit to be signed by authorised Director of a Company with an application for shifting of registered office of the Company from one state to another.

Affidavit Verifying No Retrenchment of Employes

This is a format of an affidavit to be signed by authorised Director of a Company with an application for shifting of registered office of the Company from one state to another.

Affidavit Verifying the List of Creditors

This is a format of an affidavit to be signed by authorised Director of a Company with an application for shifting of registered office of the Company from one state to another.

Form MBP 1 - Notice of Interest

Form MBP - 1 is required to be signed by Director pursuant to Section 184(1) of Companies Act, 2013 and Rule 9(1) of corresponding rules. Form MBP-1 is a notice by Director about his interest in other entities. 

Letter of Appoinment as a Director

Letter of Appointment is an intimation letter from a Company to a Director informing him about his appointment. Whenever a Director is appointed in the Company, Company is required to file a Form with Registrar of Companies on MCA website. It is required to be submitted alongwith this Form.

Declaration of Deposits

Declaration for non-acceptance of Deposit is required to be submitted alongwith Company Incorporation Application which is required to be signed by each subscriber to Memorandum of Association and each proposed Director. (Click here for preparing Incorporation documents online for free)

NOC for Registered Office

NOC for Registered Office is required from the Owner of the premises of the Registered Office to be used by the Company. When a Company propose to situate particular premises as its Registered Office address and such premises is not owned nor rented by Company, then it is necessary for owner of such premises to allow use of the premises to Company by way of issuing No Objection Certificate.

This document is mainly used at the time of
1. Incorporation of a Company (Click here to prepare Incorporation documents online for free)
2. Situation of Registered office of the Company
3. Shifting of Registered office of the Company

Few Important points
1. This NOC is to be issued alongwith the latest Utility Bill of the premises
2. This NOC should be issued only by the person whose name is reflecting on the Utility bill.
3. The address of registered office to be mentioned in NOC should be same as mentioned in Utility Bill. 

Consent from Auditor for Appointment

Pursuant to Section 139(1) of the Companies Act, 2013, the Company is required to appoint an Auditor to audit its accounts. However, before making such appointment, Company is required to obtain written consent and a Certificate from him or it that the appointment, if made, shall be in accordance with provisions of the Companies Act, 2013. Below is the format which can be used for the purpose.

Form No STK-4 - Affidavit

Form No STK-4 is a format of an Affidavit to be executed and signed by Director / Promoter while filing application for striking off of the Company under Section 248 of Companies Act, 2013. This form needs to be stamped and notarised.

This format is prescribed pursuant to sub-section (2) of Section 248 read with clause (iii) of sub-rule (3) of Rule 4 of Companies (Incorporation) Rules, 2014.

Form INC-9 - Affidavit

Form INC-9 is an affidavit required to be submitted by a proposed subscriber to MOA and first Director at the time of Incorporation of Companies. Applicable stamp duty is also required to be paid on this document. This document should also be attested in front of notary public.

Splitting of Share Certificates - Request Letter

This is a letter to a Company by its shareholder requesting for splitting the share certificates held by him/her. For example, when a shareholder wants to split his share certificate of 100 shares into two share certificates of 50 shares each, then he/she can write a letter to Company.

Form No SH-4 - Securities Transfer Form

Form SH-4 is an instrument of transfer which is useful when a person wants to transfer its Physical Shares held in a Company to another person. This form is prescribed pursuant to Section 56 of Companies Act, 2013 read with Rule 11 of Companies (Share Capital & Debentures) Rules 2014.